Job Summary:

The Human Resources Advisor plays a key role in the administration of payroll, employee benefits and employee leaves as well as supporting the HR department in various HR responsibilities and projects. The HR Advisor provides continuous guidance and support to employees by providing advice related to the company policies, benefits and procedures in addition to writing and transmitting communication and responding to queries in a timely manner.

Main Responsibilities / Duties:

Payroll Administration

• Responsible for preparing and submitting payroll on a bi-weekly basis for approximately 70 employees;
• Ensure all data entries pertaining to Payroll such as retro pay, special payments, year to date adjustments, taxable benefit entry, termination, issuing records of employment, etc;
• Collaborate and coordinate with managers and employees to ensure timesheets are completed accurately in a timely manner;
• Review and update vacation, personal day and sick day banks;
• Complete full year-end cycle including end of year adjustments, tax slip verification and submission, year-end form submission and payments, etc;
• Ensure compliance with payroll federal and provincial laws in addition to the labour law;
• Communicate payroll information, processes and follow-ups to the office on a regular basis;
• Generate payroll reports, on a bi-weekly, monthly and quarterly basis, and complete conciliations and verification to ensure that the data of each payroll balances;
• Act as the payroll system administrator;
• Perform employee, group and company data updates, exports, imports and cleanses to maintain the payroll and HRIS system up to date;
• Recommends changes to current processes to ensure more efficient use of the system and takes the lead in implementing these changes.

Human Resources Responsibilities

• Responsible for the administration of employee group benefits (insurance and pension plan) including enrolments, terminations, etc.;
• Actively administer leave of absence procedures (sick leave, maternity/paternity leave, disability and work injury) in addition to providing guidance and support to employees on leave;
• Participate in recruitment and selection activities including but not limited to, updating and translating job descriptions, posting and managing job openings, conducting preliminary screening, schedule interviews, preparing and negotiate job offers, preparing new hire kits, etc.;
• Handle the training and development process including attending training committee meetings, assessing training needs, creating training documentation and procedures, researching training activities for employees, when needed, in addition to tracking and compiling training data (1% law);
• Responsible for the onboarding and integration of new employees in addition to collaborating with management in the On the Job Training process for new hires;
• Conduct Exit interviews upon the end of employment to collect feedback on employee experience;
• Meet with employees and their managers to renew employment contracts.
• Participates in planning and organizing social activities which promote a positive culture and strong employee engagement;
• Compose internal documentation, procedures and announcements and communicate the latter to the Office;
• Maintain and update physical and electronic personnel files, employee lists and directories and other employees related records with up-to-date information;
• Support the VP of Human Resources within all areas of Human Resources on projects, activities and development of new programs as assigned or other HR-related tasks;
• Act as a resource person to employees for questions relating to policies, payroll and benefits.

Qualifications / Skills Required:

• Customer service-oriented;
• Meticulous attention to detail;
• Excellent professional written communication skills and ability to compose correspondence in both languages;
• Strong knowledge of Microsoft applications (Outlook, Word, Excel and PowerPoint), including advanced level of Excel skills;
• Ability to handle multiple tasks simultaneously, work independently with minimal supervision and resourceful;
• Flexible and adaptable to changing timelines and priorities;
• Demonstrates a high level of discretion and confidentiality to handle sensitive information;
• Excellent organizational and time management skills.

Education:

• Bachelor’s degree in Human Resources or Administration.

Experience:

• Minimum of 5 years of experience in payroll processing, including reconciliations;
• Experience with Payroll Year-End processing;
• Minimum of 3-5 years of experience in human resources;
• General knowledge of Quebec labour standards;
• Experience with EmployeurD is a strong asset;
• CRHA certificate is a strong asset.

Language:

• Perfectly bilingual in English and French.

Send us your resume at careers@knowledgeone.ca

We are looking for a candidate to join our team for a one (1) year renewable contract.

Job Summary:

The Front-End Web Developer develops and implements web pages and learning sites, integrates websites with back end applications, and performs maintenance and updates to existing websites, all of which in an educational context.

Main Responsibilities / Duties:

• Develops web-based applications and components according to technical design specifications;
• Programs and integrates course interfaces into web pages using design patterns and best practices;
• Conducts testing and debugging and troubleshoots issues for better performance;
• Creates and maintains course templates;
• Analyzes performance of web applications and corrects deficiencies;
• Resolves questions and issues regarding content integration;
• Maintains confidentiality with regards to the information being processed, stored or accessed;
• Documents programming problems and resolutions for future reference;
• Ensures that all code created is properly documented;
• Conducts research and incorporates best web development methodologies.

Qualifications / Skills Required:

• Proficient in HTML integration (HTML/CSS)
• Advanced knowledge of XHTML, Action Script, Cascading Style Sheet, and JavaScript
• Strong familiarity with W3C Web standards and guidelines
• Knowledge of creating and maintaining templates
• Ability to work in a Windows-based environment
• Knowledge of the following programs: Adobe Creative Suite (advanced level), Photoshop and Illustrator (advanced level)
• Knowledge of Microsoft Office Suite: Outlook, Word, Excel and Access
• Chrome and Firefox (advanced level)

Education:

• College or Bachelor’s degree in Computer Science, Digital Studies or other pertinent fields.

Experience:

• Minimum of 1 year of experience in a similar role.
• Familiar with standard concepts, practices and procedures within his/her environment

Language:

• Bilingual (Intermediate Level)

Our Benefits:

• Flexible hours, 35 hours a week
• Complete insurance plan
• Employee Assistance Program (EAP)
• Dialogue Telehealth Virtual Service
• Company-matched pension plan
• Personal and sick day banks
• Dynamic and fun team
• Office located downtown, across the street from Concordia Metro station, with on-site staff lounges
• Open to teleworking
• And much more…

Send us your resume at careers@knowledgeone.ca

Haven’t found a position that matches what you’re looking for? Send us your resume at careers@knowledgeone.ca and you will be considered once the next opportunity arises.

Absolutely, if more than one job fits with your expectations and your interests, you can apply to all at once. However, we recommend you apply for the jobs that truly match your profile.

After the internal and external postings, we check all CVs. The external selected candidates are contacted by phone for a 15-minutes phone interview. This first contact with the candidate is mainly conducted through open-ended questions related to your professional background,  as well as general questions about yourself (location, salary expectations, availability for an interview, etc.). After passing the phone interview, the selected candidates get contacted for an in-person interview and, if required, a technical test. Upon passing the final interview, professional references may be requested and the job offer is finally presented to the selected candidate.

The recruitment process can be extended depending on the quantity of applications we receive. However, only selected candidates will be notified. Please be aware that if we do not see a suitable match between your qualifications and our open positions, we will keep your information on file in the event of future positions becoming available.

Yes, if you want to do a spontaneous candidacy, please send us your resume at HR@knowledgeone.ca or apply through our website.

Sure, here are just a few tips:

Pay attention to your resume:

• This is the first presentation of yourself that we will see, so please try to have it as updated as possible,
• Keep it short! Highlight your achievements and align your skills and experience with the job description,
• Tell us about your previous work experience: years, function, background.

We work in the learning business, so learn about us!

• Do your search about our mission, vision & values. Do they match with yours?
• All question during the recruitment process are welcomed so think about things you would like to ask us!

Have fun and good luck!

• We are a fun and diverse team, so put your best smile forward and let’s meet!